RULES OF (QAMPI)

The Incorporated Societies Act 1908


Rules of
QUEENSTOWN ASSOCIATION OF MIGRANT PINOY INCORPORATED (QAMPI)


1. NAME

The name of the society is “QUEENSTOWN ASSOCIATION OF MIGRANT PINOY INCORPORATED” (in these Rules called the “ the Society”).

2. OBJECTS

The objects for which the society is established are:

To promote friendship and mutual respect between the
Filipino community and all other people in New Zealand.

(b) To promote and advance the interests and welfare of the
Filipino community in New Zealand and to contribute
to the development and progress of New Zealand.

© To keep alive and promote the cultural knowledge and
practices, customs, traditions and culture of the Filipino
community.

(d) To organize and help with non-political cultural,
educational, economic, social , welfare and physical
activities for the Filipino community.

(e) To keep alive and promote Filipino, as the heritage
Language of the Filipino community and encourage
the continued use of the Filipino language.

(f) To organize regular meetings and other opportunities
For members and their families to learn the English
language and the customs of New Zealand, and for
other New Zealanders to learn and appreciate the
customs and culture of the Filipino people.

(g) To provide government departments, local authorities,
schools and other interested people and organizations
with information about the Filipino people and culture.

(h) To promote mutual support, joint action, and cooperation
with similar communities and organizations.

(i) To purchase, lease, sell, acquire or dispose of any real
or personal property and any rights or privileges which
the society shall think necessary or expedient to help it
achieve its objectives or promote the interests of the
society or its members.

(j) To do all things which will help the Society to achieve its
objects.

(k) To be a voluntary, non-political, interdenominational
society.

3. REGISTERED OFFICE

The registered office of the Society shall be at such place
as the Executive committee may decide from time to time.


MEMBERSHIP

4. ELIGIBILITY FOR MEMBERSHIP

(a) All Filipinos, their families and their descendants and all
other persons who support the objects of the Society
are eligible to become members of the Society it they
are 18 years of age and over and are of good character
irrespective of their colour, race, ethic or national
origins, sex, marital status, or religious belief.
(b) Children under the age of 18 years, may become
members but can not be on the Executive Committee.

© Honorary Membership may be bestowed on any person
For services to the Society on the recommendation of
The Executive committee to an Annual General Meeting
(in these rules called “AGM”). An Honorary Member
shall be entitled to enjoy all the rights and privileges of
membership (including the right to vote and to receive
all notices) but shall not be liable for membership fee.

5. MODE OF BECOMING A MEMBER

Any person who wishes to become a member of the Society shall make a written application on the prescribed form to the Secretary. The Secretary must immediately refer the application to the Executive Committee for its consideration. If the Executive committee approves the application, the applicant shall be deemed to have become a member of the Society from the date on which the Secretary tells him that his application has been approved and his subscription paid.


6. ANNUAL MEMBERSHIP FEE

(a) The Society’s financial year begin on 1 July and end on
30 June.

(b) Every member must prior to the 1 August each year (or
immediately upon becoming a member of the Society, if
he is a new member) pay to the Society an annual
membership fee for the current year of such amount as
shall from time to time be fixed by the members at the
Annual General Meeting.

© The Executive committee may make an allowance for
members who because of special circumstances, cannot
take an active part in the business of the Society,
e.g. disability or illness.

7. FINANCIAL AND NON-FINANCIAL MEMBERS

(a) Members who have paid their membership fee to the
Society shall be financial members. Financial members
shall be entitled to enjoy the rights and privileges of
membership of the Society including the right to vote
at meetings.

(b) Members who have not paid their membership fee shall
be non-financial members. Non-financial members shall
not be entitled to enjoy the rights and privileges of
membership of the Society. Non-financial members
cannot vote at meetings.


8. MODE OF CEASING TO BE A MEMBER


(a) RESIGNATION - Any member may resign from the
Society by giving written notice of his desire to resign to
the Secretary. Every resignation notice shall take effect
from the date it is received by the Secretary, unless a
different date is stated in the notice.

(b) EXPULSION - Any member who commits a breach of
these rules or behaves in a manner which in the opinion
of the Executive Committee is prejudicial to the interests
of the Society may be expelled or suspended by the
Executive Committee. No member shall be expelled or
suspended unless he has first been given notice by the
Secretary of the Executive Committee’s intention to
consider his suspension or expulsion and has also
been given an opportunity to explain his actions. The
decision of the Executive Committee shall be final.


© NON-PAYMENT OF MEMBERSHIP FEE - Any member
Who does not pay the annual membership fee after
Receiving two consecutive requests for payment from
The Society shall cease to be a member but may
Become a member again on payment of the annual
Membership fees for the current year.


MEETINGS

9. ANNUAL GENERAL MEETING

(a) The Annual General Meeting (AGM) must be held in July in
Every year on a date and a time and place to be fixed by the
Executive Committee for the following purposes:

1. To receive from the Executive Committee a Report,
Balance Sheet and Statement of Accounts for the
preceeding year.

2. To elect the officers of the Executive Committee and
to appoint an auditor and legal adviser for the current
year.

3. To fix the annual membership fee for the current year.

4. To decide on any resolution which has been correctly
submitted to the meeting.

(b) The business agenda of the AGM must be conducted in
the following order:

1. Apologies
2. Confirmation of Minutes of Previous AGM
3. Business arising out of the Minutes
4. Annual Financial Report, Balance Sheet and
Statement of Account
5. Executive Committee’s Report
6. Notices of Motion (if any)
7. Election of Officers of the Executive Committee
Members
8. Appointment of Auditor
9. Appointment of Legal Adviser
10. Fixing of Membership Fee for the current year
11. Any other business


10. SPECIAL GENERAL MEETING

The Executive Committee may at any time for any special purpose call a Sp[ecial General Meeting. The Executive Committee must call a Special General Meeting immediately if it receives a written request for such a meeting. The written request must be signed by at least ten (10) financial members and state the purpose for which the meeting is required.

11. ORDINARY GENERAL MEETING


An Ordinary General Meeting shall be held at such times and places as the Executive Committee shall decide for the purpose of doing the business of the Society and deciding upon any resolutions which have been correctly submitted to the meeting.

12. NOTICE OF BUSINESS

At least 14 days written notice of all general meeting and of the business to be done at them must be given to every member. No business except business of which such notice has been given shall be done at such a meeting.

13. SERVICE OF NOTICES

(a) Every notice required to be given to a member shall be
deemed to have been correctly given if posted in a
prepaid letter addressed to that member at his last
known place of residence.

(b) Every notice must be in English or Filipino and may be
Translated into both language if the member wish.



14. PROCEDURE AT MEETINGS AND VOTING

(a) At all general meetings, the President or the person entitled
to act in his place in his absence, shall act as chairman.

(b) Every financial member present (either in person or by
proxy) a general meeting shall be entitled on every motion
To one vote and in the case of an equality of votes, the
President shall have a casting vote as well as a deliberate
vote.

© The mode of voting on all questions shall be by a show of
hands or by secret ballot if the President or any two
members shall require. A returning officer and a sufficient
number if assistants and scrutineers shall be appointed
to conduct a secret ballot. All ballot papers must be
destroyed by the returning officer immediately after the
result of the ballot is communicated to the meeting.

(d) All questions and matters must be decided whenever
Possible by consenses in a spirit of mutual friendship
And respect for differing points of view. If a consensus
Decision cannot be reached, the question shall be
Decided by a simple majority of the members present
(either in person or by proxy) unless otherwise specified
In these rules.

(e) Only a person who was a financial member during the
Previous financial year shall be able to vote at any AGM.


15. VOTING BY PROXY

(a) Every financial member shall be entitled to vote on all
Matters either personally or by proxy.

(b) the person whom the member wishes to appoint as his
Proxy must be a financial member of the society.

© The document appointing the proxy must be in the
Following form, must be signed by the member, and must be
Given to the secretary before the voting takes place.




“Appointment of Proxy”

I, (full name and address) being a financial member of the
QUEENSTOWN ASSOCIATION OF MIGRANT PINOY
INCORPORATED, appoint (full name and address) who is a finan-
cial member of Queenstown Association of Migrant Pinoy Incorpo-
rated, as my proxy to vote on my behalf as he or she thinks fit,
unless instructed differently in writing, at the meeting of the Society
to be held on (date) and at any adjournment of that meeting.

Date: _____________________ Signature: _________________


(d) A vote given in accordance with the terms of an Appoint-
ment of Proxy shall be invalid only if the meeting who
appoints the proxy dies or cancels the appointment in
Writing before the voting takes place.

16. QUORUM

At all general meetings, six (6) members shall be a quorum.

17. MINUTES

(a) The Secretary must keep minutes as a record of what takes
Places at all meetings of the Society and of the Executive
Committee. The minutes must be in written or glued into the
Society minute book. The minutes must be in the English
Language. The minutes may be translated into the Filipino
Language, if the members so wish.

(b) The minutes of every meeting must record the following
Information:

1 Date of meeting
2 Place of meeting
3 Time of which the meeting begun
4 Number of people present at the meeting.
5 Names of people present at an Executive Committee
Meeting
6 Names of people who sent apologies to the meeting
7 Confirmation that the meeting of the previous meeting
Are a correct record of that meeting
8 Details of discussion and decisions made at the meeting
Including the name of person who proposes the motion;
The name of the person who seconds the motion;
Whether the motion was passed unanimously or by
Majority vote; in the case of a majority vote, how many
People voted in favour of the motion and how many
People voted against the motion.
9 Any other matters which the members wish to record.
10 The date and the place where the next meeting will be
Held
11 The time at which the meeting finished.

© Any member of the Society is entitled to be given a photocopy
of the minutes of any meeting free of charge within seven (7)
days after asking the Secretary for a copy.


EXECUTIVE COMMITTEE

18. THE EXECUTIVE COMMITTEE

(a) The affairs of the Society shall be conducted by the
Executive Committee which shall consist of the President,
Vice President, Secretary, Treasurer, and not more than
Five (5) other financial members. The Executive Committee
Shall have the power to co-opt additional members for
Specific purposes and to fill casual vacancies.

(b) the position of any Executive Committee Member who is
Absent for three (3) consecutive meetings without leave
Of absence shall automatically become vacant.
Acceptance of an apology shall be deemed to be a grant
Of such leave.

19. APPOINTMENT OF OFFICERS

(a) The officers of the Executive Committee must be elected at
Every AGM and shall hold office until retirement or
Removal from office or election of successors to office.
An auditor and legal adviser shall be appointed in the
Same way.

(b) Any financial members of the Society shall be qualified
Without restriction to become President, Vice-President,
Secretary, Treasurer or another member of the Executive
Committee.

© The Executive Committee shall have the power to appoint
A member to fill any vacancy on the Executive Committee
Until the next AGM and any member so appointed must
Retire at the next AGM together with the rest of the Execu-
Tive Committee. All or any of the retiring members of the
Executive Committee shall be eligible for re-election.

(d) Only one person per family subscription may be elected or
Appointed to the Executive Committee at any one time. For
The purposes of this rule, a family means the immediate
Members of a family I.e. father, mother, sister, brother,
Husband or wife.

20. DUTIES OF THE EXECUTIVE COMMITTEE

(a) It shall be the duty of the Executive Committee generally
To conduct the business of the Society, to keep usual and
Proper books of account properly posted up and other
Records of the business of the Society, to notify members
Of intended meetings and the business to be done at
Them, to prepare and submit to the AGM, a report, balance
Sheet and statement of accounts for the preceeding year.

(b) Meeting of the Executive Committee may be convened at
Such times and at such places as the President of the person
Entitled to act in his absence shall appoint. The Executive
Committee must meet at least at least once in every two (2)
Months. A Quorum shall be five(5)members of the Executive
Committee including at least two(2) out of the President, Vice-
President, Secretary or Treasurer.



MISCELLANEOUS

21. COMMON SEAL

(a) The name of the Society must be engraved on its Common
Seal.

(b) The Executive Committee shall be responsible for the safe
Custody and control of the Common Seal.

© The Common Seal must be affixed to documents only
Pursuant to a resolution of the Executive Committee or the
Society. Every document to which the Common Seal is
Affixed must be signed by the President or the person
Entitled to act in his absence and countersigned by the
Secretary or Treasurer or by any other person appointed
In writing by the Executive Committee for that purpose.

22. CONTROL AND USE OF FUNDS

(a) All money received by or on behalf of the Society
Immediately paid to the credit of the Society in a bank
Account with such bank shall be decided by the Society.

(b) All cheques or withdrawal slips drawn on the Society’s bank
Account, must be signed not less than two (2) signatories
To the account. The account shall have three(3) signatories
And they shall be the President, Secretary and Treasurer. In
The absence of the President, the Vice-President will be the
Signatory.
© Funds payable to the Society shall be covered by invoices.


23. INVESTMENT OF FUNDS

(a) The Executive Committee may from time to time invest and
Re-invest the whole or any part of the Society’s funds which
Are not required for the immediate use of the Society. The
Executive Committee can invest the Society’s funds only on
Interest bearing deposit with one or more of the main trading
Banks in New Zealand.

(b) In exercising this power of investment, The Executive Committee must exercise the care, diligence and skill that a
Prudent person of business would exercise in managing the
Affairs of other people.

24. BORROWING POWERS

(a) The Society shall have the power to borrow or raise money from time to time by the issue of bonds, debentures, mort-
Gages or other security founded or based on all or any of the property and/or rights of the Society or without any such security and upon such terms as the Society shall think fit.
The Society can borrow or raise money only if it passes a
Resolution to that effect by a two third (2/3) majority of the members present (either in person or by proxy) at a General
Meeting.

(b) The Executive Committee shall have no power to borrow money.

25. FURTHER SUBSCRIPTIONS

(a) The Society shall have the power to levy upon its members such sums as the Society shall consider necessary or expe-
Dient for the purpose of furthering the interests of the Society
Or its members. The Sopciety can levy money only if it passes a resolution to this effect by two thirds (2/3) majority of the members present (either in person or by proxy) at a General Meeting.

(b) Every member must pay such levy to the society within one
Month of the resolution making the levy.

26. REGULATIONS

The Society may from time to time by resolution in general meeting make, amend or rescind regulations not inconsistent with these rules governing procedures at its meetings and the conduct of its affairs generally.


27. WINDING UP OF THE SOCIETY

(a) the Society may be wound up voluntarily if the Society at a
General Meeting passes a resolution by a simple majority of
Members present (either in person or by proxy) requiring
The Society to wound up voluntarily, and the resolution is confirmed at a subsequent General Meeting called together for that purpose and held at least thirty-one (31) days after the date on which the winding up resolution to be confirmed was passed.

(b) Upon the winding up of the Society, and after the satisfaction of all its debts and liabilities, any financial balance and other residue shall not be paid out to members
But shall be given or transferred to some like society or
Societies within New Zealand, having aims and objects
Similar to ours. The official receipt of the Secretary or the
Treasurer of any such organization shall be a sufficient
Discharge for the payment of the money or equipment.

28. PATRONS

The Society may invite any person to become a Patron of the
Society as determined by a General Meeting.



29. RESTRICTION ON POLITICAL ISSUES

Political issues must not be bought into the business of the Society.

30. RESTRICTION ON PUBLIC STATEMENT

Only persons authorized unanimously by the Executive Committee on every occasion shall have the power to make public statements on behalf of the Society.

31. DEMOCRATIC PRINCIPLES

All the business of the Society must be conducted in an open manner and in accordance with democratic principles. All members shall have equal rights and opportunities to fully participate in the Societies business. No members shall have the right to use the Society or these rules to impose his personal views about any subject on other members.

32. NEW ZEALAND LAW

These rules and the conduct of the business of the Society shall be governed by the New Zealand laws and customs.

33. PRECEDENCE OF ENGLISH LANGUAGE

Precedence shall be given to the English version of these rules and any notices or documents written by the Society , if there is disagreement of difference in meaning between the English version and the Filipino language version of such rules, notices or documents.

34. DEFINITION OF FILIPINO AND PHILIPPINES

In this Society “Filipino” means pertaining to the Philippines. A person is Filipino, if he or she descended from a Filipino man or woman and chooses to identify himself or herself as being Filipino or of being a Philippine origin.

Filipino defines the collective national language spoken and used in the Philippines.

35. INTERPRETATION

In these rules, the words “he”, “him”, and “his” shall include the female gender. Where the context requires, word importing the singular shall import the plural and vice versa.

36. ALTERATION OF RULES

(a) The following rules of the Society are “Fundamental Rules”
And may be altered, added to or rescinded only by a resolution passed unanimously by the members present (in person or by proxy) at any General Meeting. The Fundamental Rules are Rules 1,2,4,7,13,14,15,18,19,27,
29,30,31,32,33,34,and this Rule 36.

(b) All other rules are “Routine Rules” and may be altered, added to or rescinded by a resolution passed by a two
Thirds (2/3) majority of the financial members present
(in person or by proxy) at any General Meeting.

© The meaning and effect of all proposed alterations, additions or rescissions must be explained in the notice
Required to be given to every member pursuant to these
Rules.


ENDORSEMENT

These Rules were confirmed at the Annual General

Meeting of the “QUEENSTOWN ASSOCIATION OF

MIGRANT PINOY INCORPORATED” held on the 30th

of June at 55A Robins Road, Queenstown. These are the Rules referred to in the Declaration by the

President of the club which accompanies the

Application for Incorporation.


Signed by the President: Ray Donato P. Vergara
_________________________

QAMPI'S LOGO By Malou Santos

PALARO SA QUEENSTOWN 09

FYI...QAMPI WILL BE HOSTING THE FORTHCOMING SOUTH ISLAND PINOY SPORTS FEST 09.........EASTER WEEKEND 09..(SAT AND SUN).
Kaya bumuo na kayo ng team like BOWLING, BADMINTON, TABLE TENNIS AND OF COURSE BASKETBALL..The criteria to become a player is, you have to be a financial member of QAMPI..so contact Mart, Fatima, Joyce and Ray sila po ang me hawak ng mga membership forms. Come and join, WHAT ARE YOU GUYS WAITING FOR?

ANG KAMPEON:QUEENSTOWN SOUTHLAND BASKETBALL TEAM! MAG-KA"QAMPI"

IT WAS THE QUEEN'S BIRTHDAY AND WHAT A FITTING TRIUMPH FOR THE TOWN NAME IN HONOR OF A QUEEN, QUEENSTOWN. QUEENSTOWN AND SOUTHLAND BASKETBALL TEAM WON THE FIRST EVER SOUTH ISLAND PINOY SPORT FESTIVAL BASKETBALL TOURNAMENT. HAIL TO THE QUEEN AND HAIL TO QUEENSTOWN AND SOUTHLAND, WE ARE NUMBER ONE!

CARDINAL ROSALES VISIT QUEENSTOWN 2007

HIS EMINENCE CARDINAL GAUDENCIO ROSALES

Queenstown (source Wikipedia)

Queenstown is a resort town in Otago in the south-west of New Zealand's South Island. It is built around an inlet on Lake Wakatipu, a long thin lake shaped like a staggered lightning bolt, and has spectactular views of nearby mountains.
There are various apocryphal accounts of how the town was named, the most popular suggesting that a local gold digger exclaimed that the town was "fit for Queen Victoria". It is now known for its commerce-oriented tourism, especially adventure and ski tourism. It is popular with young international and New Zealand travellers alike.
The town is the largest centre in Central Otago, and the second largest in Otago, but for a few administrative purposes (such as primary healthcare) it is administered as part of Southland. According to the 2006 census, the usually resident population of the Queenstown urban area (including Frankton and Kelvin Heights) is 10422[1], an increase of 22.1% since 2001.
Its neighbouring towns and districts include Arrowtown, Wanaka, Alexandra, and Cromwell. The nearest cities are Dunedin and Invercargill.
The Queenstown-Lakes District has a land area of 8,704.97 km² (3,361.01 sq mi) not counting its inland lakes (Lake Hawea, Lake Wakatipu, and Lake Wanaka). It had a 2006 census population of 22,956 usual residents.
Tourism

Queenstown, the attraction of Remarkable Mountains
A resort town, Queenstown is a centre for adventure tourism. Skiing, jet boating, bungy jumping, mountain biking, tramping and fly fishing are all strong promotional themes.
Queenstown is a major centre for snow sports in New Zealand, with people from all over the country and many parts of the world travelling to ski at the four main mountain skifields (Cardrona Alpine Resort, Coronet Peak, The Remarkables and Treble Cone).
In recent years Queenstown's hostels have become a popular destination for young Australian and American tourists. Queenstown provides adventure tourism during the day and a vibrant nightlife scene during the evenings.
Locally, Queenstown has a reputation as one of New Zealand's wine and cuisine centres. Neighbouring, historic Arrowtown features excellent restaurants and bars, and Queenstown lies close to the centre of a small wine producing region, reputed to be the world's southernmost. Pinot noir produced in this area fetches premium prices.
Queenstown Airport has scheduled flights to Auckland, Christchurch and Sydney year-round and Wellington, Melbourne and Brisbane seasonally.
Queenstown and the surrounding area contain many locations used in the filming of the Lord of the Rings film trilogy.

Highlights
Lake Wakatipu - TSS Earnslaw
Adventure Tourism, jetboats, bungy jump, skiing, river surfing, canyon swing, sky diving, mountain biking, paragliding
A round of golf at Millbrook Resort - 150-year-old wheat farm, now a luxury resort.
Cricket (new One Day International venue) and Golf
Queenstown Airport at Frankton
Skyline Gondola and luge
Winter festival
Goldmining, Arrowtown, Central Otago history, sheep farming and Walter Peak station.
Southern Lakes District & Milford Sound/Homer Tunnel
Glenorchy & Routeburn track Climate
Queenstown has an alpine climate with winters that have clear blue skies and snow capped mountains. Summer has long warm days with temperatures that can reach 30°C (2007/2008).
Transport
Queenstown Airport was upgraded in the 1990s to handle jet aircraft, including international flights from Australia. Due to sustained heavy growth, further terminal expansion was undertaken in 2005 and 2006, with more construction currently ongoing. The airport is serviced by regular domestic services from Auckland, Wellington and Christchurch. Air New Zealand and Qantas also operate regular international services from Brisbane, Melbourne and Sydney, the frequency being much increased over the ski season. Queenstown airport is New Zealand's busiest helicopter base, and is also heavily utilised for tourist 'flightseeing', especially to Milford Sound and Mount Cook, using both fixed and rotary wing aircraft.
The primary road access to the Queenstown area is via State Highway 6 (SH6), which travels from Cromwell through the Kawarau Gorge to Frankton, where a 9-km spur (SH6A) leads to the CBD and connects with the Glenorchy Road. SH6 continues south, crossing the Kawarau river before heading down the eastern side of Lake Wakatipu to Kingston before emerging on the plains of Southland. A difficult road over the Crown Range leads to Cardrona skifield and Wanaka, and is New Zealand's highest paved public road.
Queenstown is the departure point for a large number of day trips to Milford Sound. Due to the ardurous nature of the very popular trip (12 hours return), various measures have been proposed to cut the trip time, including a monorail and a new tunnel through the mountains

QAMPI (Queenstown Association of Migrant Pinoys Incorporated)

MABUHAY! WELCOME to QAMPI's blogspot site!
Our organization is an association of Filipinos living and working in New Zealand, Queenstown and its neighboring areas in particular.
We are inviting all our KABABAYANG PINOY living in Queenstown and its surrounds to come and join us.